WABASH VALLEY AMATEUR RADIO ASSOCIATION, INC.
Bylaws
ARTICLE I - THE EXECUTIVE BOARD
Section I - Responsibility
The Executive Board shall be responsible for providing leadership to the Association and for conducting its business, including referral of matters to the general membership. The Executive Board shall approve all appointments of the President. The Executive Board shall meet once a month.
Section II - Quorum
Four (4) members of the Executive Board shall constitute a quorum.
Section III - Board of Directors
The Executive Board shall constitute the Board of Directors of the Corporation.
ARTICLE II - OFFICERS' DUTIES
Section I - The President
The President shall have the following duties:
a. Preside at all meetings of the Association and its Executive Board.
b. Appoint committees from time to time as the need for them arises.
c. Temporarily fill vacancies in offices by appointing an interim replacement, subject to approval by the Executive Board. Any such interim appointment must be ratified by the membership at the next regularly scheduled general meeting and may be extended on a month-by-month basis by vote of the membership each general meeting thereafter until a replacement is elected.
d. Permanently fill vacancies in the offices by recommending a replacement to the Executive Board for approval. The replacement will take office upon election by the membership at the next regularly scheduled meeting.
e. Appoint nominations committee chairperson.
f. Perform all other duties pertaining to the office.
Section II - The Vice-President
The Vice-President shall have the following duties:
a. Assume the duties of the President during his absence.
b. Be responsible for making program arrangements.
c. Arrange for the induction of all new members.
d. Provide for the welcoming of all visitors.
e. Perform all other duties pertaining to the office.
Section III - The Secretary
The Secretary shall have the following duties:
a. Take and maintain minutes of all meetings.
b. Prepare and mail notices of all meetings.
c. Give notification of dues payable through The Bandspread.
d. Maintain an active membership list and publish same in the March Bandspread.
e. File all reports necessary to keep the Association in good standing with the A.R.R.L..
f. Notify the ARRL and the IRCC of the newly elected officers immediately after the election at the December meeting.
g. Be the alternate custodian of the safety deposit box.
h. Perform all other duties pertaining to the office.
Section IV - The Treasurer
The Treasurer shall have the following duties:
a. Receive all money and deposit same in a bank approved by the Executive Board.
b. Make all disbursements after a report of receipts and disbursements at each meeting.
c. Issue all checks with the signature of the Treasurer and one other officer, unless the disbursement has previously been approved by the Executive Board or by the general membership: in which case only the signature of the Treasurer is required. When a second signature is required, the second officer is neither a member of the immediate family of the Treasurer nor a member of the same household.
d. Submit to an annual audit by a committee appointed by the Executive Board and consisting of the President, Treasurer, and two members not on the Executive Board.
e. Insure that expenditures in excess of one hundred dollars ($100.00) shall be submitted to the Association for approval following prior notification in The Bandspread.
f. Send a monthly updated list of those who have paid dues to: The Secretary, The Bandspread Publisher, and any board member who may request it.
g. Perform all other duties pertaining to the office.
Section V - The Trustee
The Trustee shall have the following duties:
a. Be accountable for the Association's properties and act as custodian of W9UUU and K9IKQ. Individual members shall be responsible for equipment in their possession which belongs to the Association.
b. Publish a list of all of the Association's equipment in the April Bandspread.
c. Serve as resident agent of the Corporation and maintain its papers in good standing and order.
d. Maintain the safety deposit box.
ARTICLE III - ASSOCIATION DUES
a. Annual dues in the Association shall be twenty U.S. dollars ($20) per year. For any household with more than one member, dues for those additional members shall be five dollars ($5) each. Dues are payable by February 1. Full members shall have the option to purchase a one-time life membership which shall be available at a cost equal to twenty years of the current year's individual full membership dues rate.
ARTICLE IV - VOTING
Voting members and officers shall consist of those holding full membership in the Association. Except where otherwise stated, issues shall be decided by a simple majority of members present. Voting for elective officers shall be by secret ballot.
ARTICLE V - NOMINATIONS FOR OFFICERS
Section I - Nominating Committee
A nominating committee shall be appointed by the President in September to select a slate of candidates who have agreed to serve as officers if elected. The committee's report will be due in November and shall be published in the December issue of The Bandspread.
Section II - Nominations from the Floor
Nominations may also be made from the floor from those attending and voting at the election during the December General meeting.
ARTICLE VI - ASSOCIATION SURPLUS EQUIPMENT DISPOSAL
Section I - Surplus Equipment Disposal
Any Association-owned item of equipment declared to have no further value to the Association, as determined by a majority vote of the Executive Board at a regular or called meeting, will be disposed of as follows:
Section II - Bids
The item will be advertised for sale in The Bandspread and sealed bids from Association members will be solicited. A deadline for these bids will be published. Each bid must state the member's name, item name, and amount of the bid. The Executive Board may state a minimum bid.
Section III - Bid Decision
a. The bids will be opened at the Executive Board meeting and the item will be sold to the highest bidder for the amount of his bid.
b. If no acceptable bid is received, the board may vote to accept the highest bid received or refer the item for auction.
c. If referred for auction, the item will be sold at the next regular meeting at which an auction takes place, the item having been advertised in The Bandspread prior to the Auction. The Executive Board may state a minimum auction bid. Both members and non-members may bid. An item referred for auction, as a minimum auction bid, that does not receive the minimum bid may be sold by other means at a price not less than the minimum stated for the auction. If the item cannot be sold for the minimum price, the executive board may vote to accept the highest previous bid for the item. An item referred to auction receiving no bids may be disposed of in a manner voted on by the executive board.
Section IV - Guarantee
All items disposed of in this manner will be sold on an "as is" basis.
This version of the Constitution and Bylaws of the Wabash Valley Amateur Radio Association, Inc.,was ratified by the membership on 1 November, 1996 and represents all changes, deletion, and additions up to this time, including an amendment to Article III - Dues, presented and ratified by the membership on May 3, 1996. Respectfully submitted, the Constitution Reorganization Committee.
Members: Kevin Berlen, WB9QBR, Jeff Tucker, WB9KIX, Ted Brentlinger, WB9QFE, Marv Carmony, W9KT, and Gary Wheeler, WB9SWG, chair.
Revised per November 7, 1997 meeting membership vote to increase dues to indicated amounts above.
Revised per May 4, 1998 meeting membership vote to amend A-II,S-IV,P-C / A-II,S-I,P-C / A-II,S-I,P-D Added.
Revised per November 7, 2003 meeting membership vote to amend A-II,S-IV,P-C
Revised per May 7, 2005 meeting membership vote to amend A-II,S-V,P-A / A-II,S-V,P-B / A-VI,S-III,P-C
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